Tuesday, November 3, 2015

Lehigh v. Lafayette Parking/Traffic Procedures

We're pumped for Lehigh v. Lafayette!!  With the rivaly week quickly approaching, we wanted to share with you a number of parking/traffic policies and procedures in place along Sayre Park drives (the Hill) during the weekend of November 20th-22nd. 

Please review the memo listed below and share with your members and alumni. Chapter presidents will be allowed to pick up parking passes beginning Monday, November 9th. 


OFSA Staff 

TO:         Chapter Leadership and Alumni                     
FR:          Office of Fraternity and Sorority Affairs       
DT:         November 3, 2015
RE:          Parking/Traffic for Lehigh Lafayette Weekend
This letter contains important information regarding parking and traffic for the upcoming annual Lehigh/Lafayette weekend.  The following procedures have been discussed and agreed upon by members of the Dean of Students staff, the Interfraternity Council leadership, the Panhellenic Council leadership, Parking Services, and University Police.  Please take the time to review this letter and discuss its contents with your members at your next scheduled chapter meeting. 

*Every chapter will be issued parking passes for their alumni equivalent to the number of parking spaces they are assigned at the start of the academic year.  It is recommended that a minimum of ten (10) spaces per chapter will be reserved for alumni.  Chapters have the option to make all of the parking spaces at the house available to alumni.

*Parking passes will be available to chapter presidents for distribution beginning Monday, November 9th in the Office of Fraternity and Sorority Affairs.  Lost Lehigh/Lafayette parking passes will not be replaced.

*Students with valid parking permits that wish to move their vehicles to create space for alumni must do so by Friday, November 20th at 5PM.  Vehicles can be parked on Mountaintop Campus or in any other University lot available for student parking.  Vehicles parked in non-student designated spots or parked in non-parking areas (e.g. on the grass or in the fire lanes) risk being ticketed and/or towed.

*Students with valid parking permits may move their vehicles from their fraternity/sorority lots to the student commuter parking lot located on the Mountaintop campus and in unreserved faculty/staff spaces.  Vehicles may not be parked in other residential parking lots as those residents will have nowhere to park their own vehicles.

*Only vehicles with a Lehigh/Lafayette hill pass will be admitted to Sayre Park roads (the Hill) between 5PM Friday, November 20th through Sunday, November 22nd at 5AM.  Your regularly assigned parking permit will not grant you access.

*As in years past, the University Police have the authority to restrict access to Sayre Park roads (the Hill) during Lehigh/Lafayette weekend if it is deemed that an unsafe or hazardous environment exists.  Vehicles parked in the fire lanes or along the roadside will be towed at the owner’s expense.  Please monitor these illegal parking areas and keep alumni from parking in these spots as well.

*Shuttles will be available both on lower campus and on the Hill from 4-8PM on the day of Lehigh/Lafayette game on Saturday, November 21st.

*We suggest you inform alumni in advance receiving Lehigh/Lafayette parking passes so they have time to request them and you have time to send them in advance of the game.  We also encourage that you post this memo on your chapter’s website; share it with your alumni advisors; and distribute it to your alumni accordingly. 

*We also suggest that you inform your alumni of any plans for social events around the Lehigh/Lafayette game.  Many alumni are not familiar with current social policies. 

*Please contact the Office of Fraternity and Sorority Affairs regarding requests for mailing lists for your alumni.  If you have any questions or concerns please contact the Office of Fraternity and Sorority Affairs at 610-758-4157.